Recording a deed in Madison County, Mississippi
Everything you need to get a deed on file in Madison County. The office that records it, the formatting it checks, what it costs, and the three ways to submit. Deedly is not preparing Mississippi deeds at this time.
- Recording office
- Chancery Clerk
- Witnesses
- Notary only
- Transfer tax
- None found
- First-page margin
- 3″ top
- Recording fee
- ~$25 up to 5 pages
- E-recording
- Approved submitters
Recording a deed in Madison County
Deeds affecting property in Madison County, Mississippi are recorded with the Chancery Clerk. Recording is what puts the world on notice of your ownership and fixes the priority date. An unrecorded deed can still transfer title between the parties, but it leaves you exposed to anyone who records first.
The recording rules the office applies come from Miss. Code Ann. §§ 89-5-24 (format), 89-5-33 (preparer and indexing), 27-3-51 (addresses and telephone numbers) and 89-5-1 (effect of recording). Deeds themselves are governed by Miss. Code Ann. § 89-1-1.
What to bring
- The original signed and notarized deed. Recorders do not record photocopies handed over the counter.
- A completed notarial acknowledgment, with the date, the place where you signed, and the commission expiry all filled in.
- Payment for the recording fee, about $25 for up to 5 pages and $1 for each page after that. Many offices do not take personal checks.
Formatting
- Mississippi's format rules: white paper of at least 20-pound weight, printed on one side; a 3-inch clear space at the top of page one; at least 3/4-inch margins everywhere else; type no smaller than 10 point; and signatures in black or blue ink, with each signer's name printed below (Miss. Code Ann. § 89-5-24).
- A deed that misses these format rules is still recorded, for $10 more (Miss. Code Ann. § 89-5-24(4)). A missing telephone number, preparer or indexing instruction can get it refused (§§ 27-3-51(2), 89-5-33(3)).
- A legal description. A street address alone is not enough.
- A 'when recorded, return to' block so the stamped original comes back to you.
How to file
- In personTake the original to the Chancery Clerk in Canton. This is the fastest route. You usually walk out with the recording information the same day.
- By mailSend the original with a check or money order for the fee and a self-addressed stamped envelope. Allow one to three weeks for the stamped original to come back.
- E-recordingTitle companies, attorneys, and other approved submitters file electronically through services such as Simplifile, CSC, or ePN. Some offices accept filings from the public through those services; check the office's website. If you prepared the deed yourself, in person or by mail is usually simpler.
Confirm the address before you post anything
Offices move and hours change. Search for "Madison County Mississippi Chancery Clerk" and use the official county website, not a directory listing, which is often years out of date.
Deedly is not preparing Mississippi deeds at this time
Mississippi law limits who may charge to prepare a deed for someone else. You can prepare your own deed, or a Mississippi attorney can prepare it for you.
Common questions
With the Chancery Clerk, located in Canton. Deeds are always recorded in the county where the property sits, not where the owner lives.
Around $25 for up to 5 pages and $1 for each page after that. We found no general Mississippi transfer tax on deeds. The only state-law tax on a deed that we found is the mineral documentary tax, which applies when a deed conveys or keeps back oil, gas or other mineral rights. Confirm current fees with the office before you mail anything; they change.
Usually only through an approved e-recording submitter, such as a title company or attorney, using a service like Simplifile, CSC, or ePN. Some offices accept filings from the public through those services; check the office's website. Otherwise, record in person or by mail.
Keep reading
Deedly is not a law firm
Its software and documents are not a substitute for the advice of an attorney. We provide self-help software and state-specific deed forms; you make your own decisions about your property. Using Deedly does not create an attorney-client relationship, and nothing here is legal advice. If your situation is complex or contested, talk to a licensed attorney in your state.