Ohio general warranty deed
Here is what Ohio actually requires on a general warranty deed. The witness rules, the notary block, the margins, the forms that have to travel with it, and where to record it, plus what the deed does and does not do.
- Recording office
- County Recorder
- Witnesses
- Notary only
- Transfer tax
- $1 to $4 per $1,000 of value
- First-page margin
- 3″ top
- Recording fee
- ~$34 up to 2 pages
- E-recording
- Approved submitters
What a general warranty deed does in Ohio
A general warranty deed transfers ownership and adds the full set of title covenants: the grantor promises they own the property, have the right to sell it, that it is free of undisclosed encumbrances, and that they will defend the title against any claim, including claims that arose long before they owned it. It is the standard instrument for an arm's-length sale between private parties.
The Ohio law behind this deed
Start with Ohio Rev. Code § 5302.05 if you want to read the statute's own language. The table below lists the main statutes behind the rules on this page.
| What it governs | Citation |
|---|---|
| General warranty deeds specifically | Ohio Rev. Code § 5302.05 |
| Conveyances generally | Ohio Rev. Code § 5301.01 |
| Recording with the County Recorder | Ohio Rev. Code §§ 317.08, 317.114, 317.32 |
| Homestead and spousal consent | Ohio Rev. Code § 2103.02 (dower) |
| Transfer tax | Ohio Rev. Code §§ 319.54, 322.02 |
When Ohio homeowners use a general warranty deed
- Sell a property directly to a buyer without an agent
- Transfer a property where the buyer expects full title protection
- Satisfy a purchase contract that calls for a warranty deed
- Convey property where a title company requires warranty covenants
What Ohio requires on the deed
These are the execution and formatting rules county recorders enforce. Getting any of them wrong is the usual reason a deed comes back in the mail.
| Requirement | What Ohio says |
|---|---|
| Recording office | County Recorder |
| Notarization | Required. Each signer must appear before the notary and acknowledge the signature. Signing in front of the notary is the safest practice. |
| Witnesses | None required. A notarial acknowledgment is enough. |
| Legal description | Required, copied exactly from the prior recorded deed. A street address is not sufficient. |
| Grantee's address | Must appear on the face of the deed. |
| Return address | Include a 'when recorded, return to' block so the original comes back to you. Deedly always prints one. |
| Preparer statement | Required. The deed must name who drafted it. |
| Prior deed reference | Required. The county auditor will not transfer a deed that does not cite the recorded instrument the grantor took title under (Ohio Rev. Code § 319.20), and a transfer on death designation affidavit must cite the recorded instrument that contains the legal description (Ohio Rev. Code § 5302.22(D)(1)). Copy the instrument number, or the volume and page, from your current recorded deed. |
| Page setup | 8.5 × 11 in, 3-inch clear space at the top of page one, 1-inch margins elsewhere, nothing under 10pt. This is the profile Deedly applies. |
| Accompanying form | Form DTE 100 (Real Property Conveyance Fee Statement of Value and Receipt) or, for an exempt transfer, Form DTE 100EX (Statement of Reason for Exemption From Real Property Conveyance Fee) |
A spouse may have to sign even if they are not an owner
A married owner's spouse must sign to release dower, even when the spouse is not on the title (Ohio Rev. Code § 2103.02). If the spouse does not sign, the deed still records, but the spouse keeps a dower interest (a life estate in one third) that clouds the new owner's title, and title companies will insist on the release.
Ohio requires a reference to your prior deed
The county auditor will not transfer a deed that does not cite the recorded instrument the grantor took title under (Ohio Rev. Code § 319.20), and a transfer on death designation affidavit must cite the recorded instrument that contains the legal description (Ohio Rev. Code § 5302.22(D)(1)). Copy the instrument number, or the volume and page, from your current recorded deed.
How to complete and record it in Ohio
- Find your current deedYou need the legal description from it, word for word. If you can't find your copy, the County Recorder can provide one, usually for a few dollars.
- Identify everyone by full legal nameNames must match the current deed and government ID exactly, middle names included. A mismatch creates a gap in the chain of title that shows up years later at closing.
- Complete the deedDeedly builds it with the wording, notary certificate, and 3-inch first-page margin used for Ohio deeds.
- Sign in front of a notaryBring photo ID. Wait to sign until you are in front of the notary: you have to appear before the notary anyway, and signing there leaves no question about who signed.
- Complete Form DTE 100 (Real Property Conveyance Fee Statement of Value and Receipt) or, for an exempt transfer, Form DTE 100EX (Statement of Reason for Exemption From Real Property Conveyance Fee)Ohio requires this alongside the deed, including for exempt transfers. Your filing packet explains which boxes apply to your situation.
- Record it with the County RecorderFile in the county where the property is located and pay the recording fee. Many offices in this state also accept e-recording, but usually only from approved submitters such as title companies. Keep the stamped receipt. It fixes your priority date.
- Update insurance and tax recordsA change of ownership can affect your homeowner's policy, your homestead or senior exemption, and in some states the assessed value. Do this within a few weeks.
What it costs in Ohio
| Cost | Typical amount |
|---|---|
| Recording fee | About $34 for up to 2 pages and $8 for each page after that |
| Transfer tax | Conveyance fee: $1 to $4 per $1,000 of value, paid by the grantor to the county auditor (a mandatory conveyance fee of $1 per $1,000, minimum $1, under R.C. 319.54(G)(3), plus a county real property transfer tax of up to $3 per $1,000 under R.C. 322.02) |
| Notary | Ohio caps notary fees at $5 per notarial act, not per signature, and up to $30 for an online notarization (Ohio Rev. Code § 147.08). A notary may add a travel fee agreed in advance. |
| Deedly | $49, one time (launch price, regular $69) |
| Attorney (for comparison) | $150–$700 for the same statutory document |
Ohio charges a conveyance fee of $1 to $4 per $1,000 of value, paid by the grantor to the county auditor (a mandatory conveyance fee of $1 per $1,000, minimum $1, under R.C. 319.54(G)(3), plus a county real property transfer tax of up to $3 per $1,000 under R.C. 322.02).
Exemptions that commonly apply to a transfer like this: transfers between spouses, gifts between spouses and gifts between a parent and child or the spouse of either, and transfers into a trust the grantor can revoke and transfers from that trust back to the grantor. You have to claim the exemption. The recorder won't apply it for you.
Where to record it in Ohio
Ohio deeds are recorded with the County Recorder in the county where the property sits, not where you live. There are 88 counties in Ohio.
Many Ohio recording offices accept e-recording through vendors such as Simplifile, CSC, or ePN. E-recording is generally open only to approved submitters such as title companies, attorneys, and lenders, so if you prepared the deed yourself, plan to record in person or by mail. Some offices accept filings from the public through those vendors; your county's website will say.
Recording offices we cover in Ohio: Franklin, Cuyahoga, Hamilton, Montgomery, Summit, Lucas, Butler, Stark, Lorain, Warren, Delaware. See all Ohio recording offices.
What a general warranty deed does NOT do
Being honest about the limits is more useful than a sales pitch. Every one of these catches somebody out.
- The covenants only bind the grantor personally. If they have no assets, a covenant claim may be worth little.
- It does not replace title insurance or a title search. It gives you a claim after the fact, not clean title today.
- It does not avoid probate and cannot be revoked once delivered and recorded.
- Signing one when you don't actually know the property's history exposes you to real liability. Where that is a concern, a special warranty deed is the safer instrument.
Quirks of Ohio law that catch people out
- Ohio does not use transfer-on-death deeds anymore. Since December 2009 the correct instrument is a transfer on death designation AFFIDAVIT under R.C. 5302.22. A TOD deed signed in Ohio today does nothing.
- Ohio still has DOWER. A married owner's spouse must sign the deed to release dower rights even when the spouse's name is nowhere on the title. Without that signature the deed still records, but the spouse keeps a dower interest that clouds the title, and title companies will insist on the release.
- Ohio eliminated the old two-witness requirement in 2002; a notary alone is sufficient. Online forms still showing witness lines are outdated.
- The grantee, or the grantee's representative, files Form DTE 100 (or DTE 100EX for an exempt transfer) with the county auditor, who stamps the deed "transferred" or "transfer not necessary". The recorder will not record a deed without that stamp (R.C. 319.202, 317.22).
- Every Ohio deed must cite the recorded instrument the grantor took title under (its instrument number, or volume and page). The county auditor will not transfer a deed without it (R.C. 319.20).
- Ohio recognized tenancy by the entirety only for deeds recorded from February 9, 1972 through April 3, 1985. None can be created now. Use a survivorship tenancy under R.C. 5302.17 instead.
- In Cuyahoga and Summit counties there is no County Recorder. Deeds are recorded by the county Fiscal Office.
How to hold title in Ohio
When two or more people take title in Ohio and the deed says nothing more, the law presumes a tenancy in common, which means no automatic survivorship. If you want the survivor to take the whole property, the words have to be on the deed. Forms of co-ownership available in Ohio: joint tenancy with right of survivorship and tenancy in common.
Ohio recognized tenancy by the entirety only for deeds recorded from February 9, 1972 through April 3, 1985. None can be created on or after April 4, 1985. Married couples use a survivorship tenancy under Ohio Rev. Code § 5302.17 instead.
Dower and curtesy still exist here
Ohio is one of the last states to retain dower. A married owner's spouse must sign to release dower rights even if not on the title (Ohio Rev. Code § 2103.02).
$49, one time. Your finished deed appears in full before you pay, with Ohio's witness rules, margins, and recording instructions already applied.
Common questions
No. Ohio has no requirement that an attorney prepare a deed. What matters is the correct statutory language, an accurate legal description, proper notarization, and recording with the County Recorder. Deedly produces all of that for $49, versus roughly $150–$700 for an attorney to draft the same document. If ownership is disputed, the current owner has died without probate, or the transfer is tax-sensitive, use an attorney.
Expect around $34 for up to 2 pages and $8 for each page after that. Ohio also charges conveyance fee of $1 to $4 per $1,000 of value, paid by the grantor to the county auditor (a mandatory conveyance fee of $1 per $1,000, minimum $1, under R.C. 319.54(G)(3), plus a county real property transfer tax of up to $3 per $1,000 under R.C. 322.02), though gifts between spouses and between parents and children are exempt (R.C. 319.54(G)(3)(d)). Ohio's recording fee is set by state law, not by the county: $34 covers the first two pages, and each page after that is $8 (Ohio Rev. Code § 317.32). Counties that have adopted the document preservation surcharge add up to $5; Cuyahoga, for example, charges $39 for the first two pages. A document that does not meet Ohio's format rules costs $20 more (Ohio Rev. Code § 317.114).
No. Ohio requires only that the grantor's signature be acknowledged before a notary public. Ohio eliminated the two-witness requirement for deeds effective February 1, 2002. A notarial acknowledgment is all the statute requires today (Ohio Rev. Code § 5301.01).
With the County Recorder in the county where the property is located, not where you live, and not where the buyer lives. Ohio has 88 counties. Many offices in this state also accept e-recording, but usually only from approved submitters such as title companies.
No, and this is the single most common misunderstanding about deeds. A deed changes who owns the property. The mortgage is a separate contract with the lender, and only a refinance or a written release from the lender removes a borrower. Someone can be off the deed and still fully liable on the loan.
Often, yes. A married owner's spouse must sign to release dower, even when the spouse is not on the title (Ohio Rev. Code § 2103.02). If the spouse does not sign, the deed still records, but the spouse keeps a dower interest (a life estate in one third) that clouds the new owner's title, and title companies will insist on the release. That surprises people, because the spouse is not becoming an owner. They are releasing rights the law gives them automatically. Deedly adds a joinder block for the signature when it applies.
Keep reading
- Ohio quitclaim deedTransfers whatever interest you have in a property, with no promises about the title.
- Ohio special warranty deedTransfers ownership, but only guarantees the title for the period you owned it.
- Ohio transfer on death designation affidavitNames who inherits your property, skips probate, and changes nothing while you're alive.
- Ohio life estate deedYou keep the right to live in the property for life; named remaindermen own it after you.
- All deed rules for OhioRecording offices, transfer tax, witness rules, and fees.
- Ohio recording officesWhere to file in each county.
Deedly is not a law firm
Its software and documents are not a substitute for the advice of an attorney. We provide self-help software and state-specific deed forms; you make your own decisions about your property. Using Deedly does not create an attorney-client relationship, and nothing here is legal advice. If your situation is complex or contested, talk to a licensed attorney in your state.